1. Responsible for data processing
PI Esplanade 3, place Cornavin 3, 1201 Geneva, Switzerland, is the controller of your personal data collected on the Website and in connection with the provision of the Services, subject to the discussion in the paragraph below and in Section 4.
2. On what legal grounds do we collect your personal data?
We only process your personal data if we have a valid legal basis to do so. Depending on the processing, we will only process your personal data if: we have obtained your prior consent; the processing is necessary to perform our contractual obligations to you; the processing is necessary to comply with our legal or regulatory obligations; the processing is necessary for the safeguarding of our legitimate interests, unless these are overridden by your interests, freedoms or fundamental rights. Our “legitimate interests” include being able to (i) provide our professional services; (ii) obtain cost-effective services (for example, we may choose to use certain services offered by suppliers instead of others); and (iii) protect the security of our computer systems and networks.
3. What types of personal data do we process and for what purposes?
3.1 For your application on the Website and the management of the Services
a) Categories of personal data concerned
We process the personal data you provide to us when you use the Website and related Services, namely:
Name, first name, e-mail address, phone number, company
Filling in the data fields identified by a red frame or an asterisk (*) is mandatory. Without this data, we cannot provide you with access to the Services. Some data is optional and you can access the Services without completing it. The corresponding fields can be filled in at any time in your personal area.
b) Goals of the treatment
Your personal data is collected and processed for the purpose of operating the Website and/or providing the Services to you. Our purposes are: to contact you about our Services; to interact with you, for example, to answer your questions; to offer you new premises in the future; to allow us to perform internal analysis and statistics, to improve the Website and the Services.
Other purposes may be specified at the time of collection of your personal data.
3.2 For statistical purposes and to improve our Website
We use this data for statistical purposes and to improve our Website. We do not use this data to identify you directly and do not cross-reference it with other data.
3.3 To comply with our legal obligations
We may process your personal data to comply with our legal obligations. This may be the case if we are required to disclose certain information to the authorities or retain such information for tax, accounting or legal purposes.
3.4 If we have obtained your consent
We process your personal data if we have obtained your prior consent for specific purposes.
You may withdraw your consent at any time, which does not affect the validity of the processing of your personal data carried out before the withdrawal.
4. Who has access to personal data and with whom is it shared?
We may disclose your personal data in order to comply with our legal obligations if required to do so by law or authority.
Your personal data relating to your use of the Website may be communicated to third parties if this is necessary for the operation of the Website, in particular to our subcontractors providing services relating to the Website.
5. Treatment methods and safety
We do not make decisions exclusively on the basis of automated processing that has legal effects on the data subject or significantly affects him or her (automated individual decision) and do not make use of profiling systems via the Website. We maintain appropriate physical, technical and procedural measures to secure your personal data and we encrypt personal data, where stored.
Although we take appropriate measures to protect your personal data, no system is completely secure. We do not and cannot guarantee the absolute security, integrity or confidentiality of any electronic communication or other electronic data processing, even if such data is encrypted or scrambled.
We store your personal data on servers located in Switzerland and the European Union that are under the control of our company or our subcontractors.
As a matter of principle, we do not transfer or make available your personal data to other countries (outside Switzerland and the European Union). To the extent that your personal data must be transferred or become accessible outside of Switzerland or the European Union due to the technical or operational infrastructure of our chosen suppliers, we will ensure that such transfer or access complies with Swiss federal data protection law and will put in place the appropriate safeguards required (e.g., by relying on the standard clauses adopted by the European Commission. You can contact us (see section 1) for more information on this subject.
7. Duration of storage
Your personal data is not kept longer than necessary.
Please be aware that the persons with whom we share your personal data (see section 4 above) may keep your personal data for a longer period of time for their own reasons. We recommend that you carefully read their data protection policies for any information relating to the processing they carry out in relation to your personal data.
8. Data collected by third party services
We use various types of cookies, analytical tools, or other similar technologies, which may automatically process analytical data directly on your devices and/or transfer personal data about you to PI Esplanade 3 or third parties.
You can manage cookies through the settings on your Internet browser and/or electronic device. If you do not want cookies to be stored on your electronic device, you can set your Internet browser or electronic device to refuse and/or restrict them. However, some cookies are essential to the operation of the Website and its use may be impaired if you refuse them completely. If you do not refuse or restrict cookies, you consent to their use and to the processing of your personal data collected through them.
For more information, you can visit http://www.allaboutcookies.org/fr.
You may also consult the help section of your Internet browser or electronic device for more specific instructions on cookie management.
We use the following cookies:
a) Cookies absolutely necessary for the operation of the Website
Necessary cookies make the Website usable by providing basic functionality such as page navigation and access to secure areas. The Website cannot function properly without these cookies.
b) Preference / functional cookies
Preference / functional cookies are useful for the operation of the Website, in particular for remembering your actions, etc. In particular, they make it possible to memorize information that affects the behavior or appearance of the Website.
c) Marketing cookies
Marketing cookies are used to display ads that are relevant and appealing to you, based on your preferences.
d) Statistical / productivity cookies
Statistical/productivity cookies, such as those related to Google Analytics, help us understand how users interact with the Website by collecting and reporting information in an anonymous manner.
9. Your rights
In accordance with the applicable law, you have the following rights regarding your personal data. You can assert the following rights with the person responsible for processing your data: Information about your stored data and the processing of this dataCorrection of errors concerning your personal dataDeletion of your stored dataRestrictions on procedures in the event that we are unable to delete it for legal reasonsObjection to the processing of your dataData portability, e.g. transfer of data into a machine-optimized readable format if you have consented to this or entered into a contract with us.
You can exercise these rights by contacting us via the contact details in section 1. Your request may take several days to process. You will also be required to provide proof of your identity in some cases. If you feel that the response provided is not satisfactory, you can contact the Federal Data Protection and Information Commissioner (https://www.edoeb.admin.ch/edoeb/fr/home.html).
Your rights must be exercised within the limits of the legal provisions applicable to our activities. The exercise of these rights may affect our ability to provide you with access to the Website and/or to provide you with the Services.